HUMAN RESOURCE ADMIN
POSITION SUMMARY
Oversees, administers, supervises and coordinates Administrative Services of El Centro de la Raza. Provides direct support to the Executive Director, and participates as a member of El Centro’s Leadership Team.
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ESSENTIAL FUNCTIONS
· Supports the mission and principles of the organization.
· Coordinates the hiring of staff, including AmeriCorps, LVC volunteers, Work Study Students, AARP Volunteers and Practicum and Intern volunteers, Summer Youth Employment Program. Including posting job announcements to external sources.
· Initial screening of Job Applicants, forward to Department Directors/Coordinators.
· Scheduling Interviews in coordination with Department Directors/Coordinators.
· Coordinating Interview Teams and participates in interviews.
· Recommendations for hire to Executive Director in collaboration with Department Directors.
· Conducts reference checks on potential employees.
· Completes New Hire Paperwork for submittal to DIRECTOR OF DEPARTMENT AND THEN TO FISCAL . Provides orientation on employee handbook and standards.
· COORDINATES exit interviews with employees who are leaving their position.
· ADP upkeep, input and review, Time and Attendance management for all staff
· Oversees Agency Insurance policies, procedures and renewal. (Reviews Insurance Policy Annually with Insurance Provider/Executive Director).
· Oversees Organizational Risk Assessment Process.
· Matrix oversight, monthly analysis of contract performance for all departments.
· Writes and Updates Policies and Procedures, Administrative, General Practice, Fiscal.
· Works on Personnel Issues, Consultation with Attorneys, Department of Labor, etc.
· Coordinates that Directors, managers and supervisors are conducting annual reviews of employees.
· Executive Office Timesheet submittal to Payroll, Bi-Monthly.
· Conducts ongoing review of programs as identified by the leadership team.
· Processes loan requests with American Funds and Compensation Consultants.
· Tracks vacation and sick leave usage for all departments on Excel.
· Answers daily questions from leadership and employees as needed.
· Revises Job Summaries for inclusion in the Wage and Salary Program.
· Participates in employee disciplinary actions and firings.
· Sets up and closes all employee files.
· Keeps Employee Personnel Files up-to-date.
· Signs up Employees on insurance and retirement programs as they become eligible.
· Reports new hires to the State.
· Tracks Work Study hours used in an Excel spreadsheet.
· Performs other duties, special projects and responsibilities as assigned.
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MEASURABLE STANDARDS
· Must be able to work with participants from a variety of ethnic and cultural backgrounds.
· Must be able to work independently and as part of a team.
· Ability to work in a multi-ethnic, multi-cultural setting.
· Must perform in a professional manner at all times.
· Ability to work with people at all levels in the organization.
· Must be able to maintain confidences and handle highly confidential materials.
· Ability to work well under pressure and be able to meet deadlines while maintaining a high degree of accuracy.
· Must be detail-oriented and have well defined organizational skills.
· Ability to understand overall agency operations.
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JOB QUALIFICATIONS
Essential minimum skills, education, and experience:
· B.A. degree in related field.
· Proficiency in Spanish/English
· 3-5 years Human Resource work experience
Additional Preferences and Responsibilities:
· Ability to develop systems AND WRITE POLICY AS NEEDED
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WORKING CONDITIONS/ENVIRONMENT
Works in a general office environment. Generally works a flexible schedule and may be required to work in excess of 40 hours per week.
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NOTES AND SPECIAL REQUIREMENTS
The above duties or working procedures describe the chief function of the job and are not considered to be a detailed description of every duty of the job. Requires a 6 month evaluation period.