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The HUB serves as the center of the UW community life and complements the student experience through an extensive variety of cultural, educational, social, and recreational programs. These programs provide the opportunity to balance course work and free time in the Husky Experience. 

The HUB is a student-centered organization that values participatory decision-making. Through volunteerism, its boards, committees, and student employment, the HUB offers first-hand experience in citizenship and educates students in leadership, social responsibility, and values. In all its processes, the HUB encourages self-directed activity, giving maximum opportunity for self-realization and for growth in individual social competency and group effectiveness. 

Diversity Statement

The Division of Student Life acknowledges the Coast Salish people of this land, the land which touches the shared waters of all tribes and bands within the Suquamish, Tulalip, and Muckleshoot Nations. Student Life is committed to developing and maintaining an inclusive climate that honors the diverse array of students, faculty, and staff. We strive to provide pathways for success and to purposefully confront and dismantle existing physical, social, and psychological barriers for minoritized students and communities. We engage in this work while learning and demonstrating cultural humility.

Job Description

The HUB Administrative Assistant supports HUB Administration in delivering routine and project-based support to the units housed within the Husky Union Building. This position will complete daily office or clerical tasks, provide customer service through email and in-person exchanges, and offer technical assistance with larger office projects as directed by their supervisor.  

Responsibilities

Daily Office Tasks:

  • Mail collection and drop-off 
  • Greet guests in HUB 305 and direct questions or inquiries to the correct office or individual 
  • Monitor the HUB inbox and categorize or assign messages to the correct tab/person 
  • Maintain office and kitchen tidiness 
  • Replenish stock in kitchen or office supply cabinet 
  • Monitor and notify supervisor when office items need reorder or repair 

Project Support: 

  • Research 
  • Data entry 
  • Note taking 
  • Organize and maintain digital files and physical spaces 
  • Document building policy and procedures 

Programming/Event Support: 

  • Attend events as needed to offer day-of support 
  • Assist with planning large scale events, including the Makers Fair, Halloween at the HUB, and HUB Crawl 
  • Prepare, print, and distribute signage 

Additional tasks as needed 

Minimum Qualifications

  • Communication
    • Strong written and verbal professional communication
    • Ability to write and edit promotional copy and external reports
    • Accuracy in note taking and data entry
    • Strong attention to detail
  • Technical:
    • Proficiency with Microsoft Office Suite
  • Organization
    • Ability to maintain both physical and online file systems
    • Ability to maintain office supplies and cleanliness
  • Adaptability
    • Ability to problem solve in fast-paced environments
    • Ability to manage tasks with time or resource constraints 
  • Initiative: 
    • A willingness to learn & practice new skills 
    • Ability to anticipate the needs of the department

Preferred Qualifications

  • Work Experience: 1+ year work experience in an administrative support or customer service role
  • Extracurriculars: RSO, student government, or volunteer experience
  • Familiarity with the HUB and its services

Learning Competencies

The HUB provides student employees with a meaningful work experience. Some intended learning competencies that will be developed in this position include:

Communication

  • Articulate thoughts and ideas clearly in written and oral forms to internal/external entities

Critical Thinking/Problem Solving

  • Exercise sound reasoning to analyze issues and make decisions
  • Obtain and use knowledge, facts, and data in problem solving process

Personal Responsibility

  • Demonstrate effective work habits such as punctuality, teamwork, time management, and integrity
  • Use mistakes as learning opportunities

Leadership

  • Leverage strengths of self and others to achieve commons goals
  • Mentor and develop others
  • Use emotional intelligence to motivate, prioritize, and delegate work

Job Hours

12-16 hours per week, Monday-Friday (fall - spring) between 8am-5pm. Hours vary during academic breaks and University Holidays. Schedules are based upon workload, class schedule, and other academic responsibilities. Ideal candidates can commit to at least one academic year.

Project Persistence

As part of our commitment to the student experience, the HUB and the Division of Student Life will review each student interns academic progress via GPA reviews. The intent of these grade checks is to offer our interns holistic support and connect students to resources and academic support services should the need arise. These reviews will begin after you complete your first quarter of employment. GPA reviews have no impact on your selection for the position or your standing as an employee once you begin employment.